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Office Management - Executive Assistant - Associate - Egypt (1a3d1b667446)
Job Description & SummaryTo provide support and administrative assistance for defined routine administrative workstreams to groups of internal clients within the firm, on a virtual basis from a remote location.Primary Duties And ResponsibilitiesFinancialExpenses and TimesheetsCoordinate and prepare monthly expenses claims and fortnightly timesheet submissions for executives if required and own expenses and timesheets by due dates using the firm’s systemCustomerTravel BookingsOrganise business travel and accommodation bookings for executivesMaximise cost reduction opportunities through timely and appropriate travel choicesLiaise with travel approvals team to follow up on approvalsOrganise visas and taxi bookings as requiredMeetings, conference calls and WebexOrganise and coordinate logistics for both internal and external meetings (boardroom bookings and refreshments)Prepare and send out the call information to all concerned partiesOrganise conference calls as needed and maintain call record for accounts purposesClient relationshipsDevelop good working relationships with executives via phone and email communicationInternal ProcessPartner and Executive general adminDevelop understanding of PwC standards and formatsPrepare documents when required i.e. presentations, proposals, lettersEnsure all documentation is filed in a systematic mannerAssist fellow EAs when required and work collaboratively with team membersLearning and GrowthExercise confidentiality, discretion and personal sensitivity in all aspects of the roleComply with PwC policies and procedures in all aspects of the roleBuild network of strong working relationships both internally and externallyAct as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed Required profile for job ad : Office Management - Executive Assistant - Associate - Egypt Knowledge, Skills, And AbilitiesEducationBachelor’s DegreeOverall Experience3+ years experience in an administrative roleLanguageProficiency in spoken and written English, Arabic is an advantageSpecific SkillsExperience with a professional services firm preferredKnowledge And SkillsDemonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutionsGood spoken and written communication skillsGood listening skills and ability to take instructions and direction from Partners and Directors who are based in a different location and to work independently with minimal guidanceExercise confidentiality, discretion and personal sensitivity in all aspects of role at all timesGood interpersonal skillsMust possess a professional telephone mannerDemonstrated ability to work under pressure, on a virtual basis and with an often traveling partner/executiveDemonstrated team player and dedication to provide high level of serviceMust possess a warm, friendly and professional demeanorKnowledge of administrative systems and processesProficiency in Google including G suite