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Project Finance Administrator
Job Description :Maintain with a high degree of accuracy, financial records of all expenditure (MS Excel), associated with Scope of Services allocated contractual budgets. Provide reports and guidance on Managed Services expenditure patterns to the Management Team. Develop and implement processes to improve the control of financial expenditure and approval across the Managed Services organisation. Conduct audits of financial with the Authority as and when required. Compile monthly expenditure reports of relevant commited and forecast expenditure related for inclusion in the Managed Services Monthly Report. Generate accurate and detailed expenditure approval forms (paperwork and digital) for review and approval. Coordinate and conduct a first pass check on expense claims to ensure that all paper work has been correctly filled in and added up. These will then be passed to the respective management team for final review and subsequent approval. Following up on the actions resulting from any Quality Assurance Audit Reports, such that the relevant departments comply with any actions identified as a result of any audit, and send a final report back to QA once an action has been resolved and closed. Responsible for the preparation of documents for security pass applications for Central Management Team. Control and supervise the issuing of monthly stationary and consumable office supplies, ensuring that levels are correctly maintained and re-ordered within the budget. Coordinate and conduct a first pass check on submitted expense claims to ensure that all paper work has been correctly filled in and added up, and is in accordance with the Travel Expenses Policy. These will then be passed to the respective management team member for final review and subsequent approval. Maintain an organizational chart to accurately reflect any staff changes and current head count within the Managed Services organization to be updated on a monthly basis. Maintain a Central Management Managed Services leave planner chart to facilitate an overview of staff availability throughout the year. Previous experience of having worked in an Financial Administrative role, preferably in the Telecommunications industry, for a minimum of five years, or the equivalent in recognised educational qualifications. Extremely well organised and self motivatedAbility to multi-task, show initiative and work to deadlines and priorities. Excellent computing and organisational skills including proficiency in MS Office tools including Excel, Word and Visio. An aptitude and willingness to acquire and learn additional skills. Excellent communication and interpersonal skillsAbility to respect confidentiality. Must be able to fluently converse in both written and spoken English. Must be able to follow instructions and orders from Line Management. Must be able to work additional hours in order to complete working priorities on an occasional basis. Must have a current driving license from country of origin.